Every room. Every function. On the record.
One platform carries the work of an entire stack — and everything below writes into the same sealed, tamper‑evident record. Screenshots captured from the running product — July 2026.
Protected architecture. The capabilities marked Patent pending run on a substrate covered by three U.S. patent applications — 64/074,007, 64/084,020 and 64/098,211 (the accountable substrate, the provable-AI layer, and the governed-memory chain). You can see exactly what the platform does; the ground it stands on is ours.
Communication
Mail, chat, meetings and files — the everyday tools, except every message and share is part of the same governed record as the work it discusses.
- MailA full email client inside the platform — threaded conversations, inbox rules, canned responses, scheduled send — with a "New meeting" button that schedules without leaving the message, and an out-of-office warning before you hit send.
- ChatChannels, DMs and threaded replies with the same permission boundary as the rest of the platform; one click captures any message as an official governed decision.
- Meetings & bookingIn-app video meetings with a green room and screen share, plus Calendly-style booking pages — every booking and every saved recap writes to the record like any other event.
- Share driveFiles with governed, scheme-checked links — no mystery attachments, no
javascript:payloads hiding in a shared link. - BroadcastsCompany-wide announcements by team, role or everyone, with a dismissal count so you know who's actually seen it.
- SurveysNPS and CSAT feedback with scores computed live from real responses — not a spreadsheet someone tallies at quarter-end.
Home & My Day
A personal command center that reads the whole record for you — and a built-in helper, Steady, who surfaces what needs your attention before you ask.
- My DayIn-flight, on-hold, committed and to-dos at a glance, with what needs attention today.
- Steady insightsProactive nudges — a case open too long, an approval blocking downstream work.
- Inbox & to-dosEverything addressed to you, in one queue, not nine scattered ones.
- Reminders & calendarTime-based follow-ups that live next to the work they refer to.
- Operator viewsTable, workload, timeline and calendar — four lenses on the same governed events, never four disagreeing copies.
Events & process
The operating core: every case, approval and procedure runs here — against a process model you drew in plain language.
- EventsEvery running case with its full history — who did what, when, and on what basis.
- Task Asks & provenance ledger Patent pendingA step can require typed answers, choices and confirmations before it's allowed to finish — and every answer is sealed into an append-only, field-level history: who answered, at which step, when.
- Process canvas Patent pendingThe diagram you draw is the system that runs — no model-versus-reality drift, ever.
- Multi-page step surfacesA long step splits into pages with Next/Back and cross-page conditional fields — not one overwhelming wall of a form.
- Amendments & deviations Patent pendingReality doesn't follow the happy path; waive one step just for this case, or promote the change to a new version for every future case — both governed and recorded, not worked around.
- Step authorization Patent pendingWho may act on each step is resolved from the org's real roles and teams — not a name typed once and forgotten.
- Intake & client portal Patent pendingOutside parties submit and track work through a visibility-bounded window, with conditional fields, computed fields and file uploads — and can save a draft and resume later.
- Federated multi-domain coherence proof Patent pendingFour departments can author the same process without ever meeting — publish is blocked until Steaded proves every handoff between them actually works.
- Case operationsLink, duplicate, merge or split a running case without losing either side's history — a merge keeps both audit trails pointing at each other for good.
- Decision tables (DMN)Plain rules like "income ≥ $50k and region = West" evaluate identically whether a human is deciding live or the system is replaying a what-if a year later — reusable across procedures without copy-paste.
- Procedure diagrams & compiled AI promptEvery published procedure renders its own flow diagram and compiles into the exact system prompt an AI operator would run — both provably tied to that one version.
Work & scheduling
The service catalogue, the calendar of recurring work, and the help desk — connected to the record so schedules and reality can't quietly disagree.
- CatalogueEvery service your organization offers, launchable as a governed process.
- Scheduled launchesRun a published procedure on a cadence — daily, weekly, monthly — and every occurrence launches as a fully governed, audited case traceable back to the schedule that fired it.
- AssignmentsWork routed to the available, qualified, least-loaded person — never someone out of office — resolved live from the organization model.
- Out-of-office & delegationHand off a scoped, dollar-capped, time-bound slice of your authority — clearly, visibly, and only for a set window.
- Workforce capacityA person's open-work count carries the exact records behind it and a reproducible digest — a manager can recompute the number instead of trusting it.
- Help deskFull requester-facing ticketing — a request catalog, queue routing, public replies vs. private notes — with an SLA clock that fairly pauses while a ticket is waiting on the customer.
- IT service management Patent pendingRegister your services and their dependencies; log an incident against one and watch its severity propagate visibly to everything downstream; an infrastructure change can't be approved until it's been simulated for blast radius.
Projects & OKRs
Boards, tables, objectives and portfolio — the work-management layer, minus the sync drift, because every view reads the same immutable log.
- Boards & tables Patent pendingKanban with quick-filters, swimlanes and soft WIP limits, plus table and Gantt views — different lenses on one governed truth, not four disagreeing tools.
- Epics, backlog & sprintsStory/task/bug/spike items nest under color-coded epics; plan a sprint, lock in committed points, and incomplete work carries back to the backlog automatically.
- OKRsAn objective's progress is the live, recursive roll-up of its key results and every child objective — finishing real work moves the number, never a manually-typed percentage.
- Goals & targetsA flat metric-vs-target tracker — cases committed, backlog size, cycle time — for teams that just want a number and a bar, alongside the fuller OKR tree.
- PortfolioRoll-ups across projects for the people accountable for all of them.
- Burndown & velocity from the record Patent pendingSprint burndown and velocity are derived live from each item's actual completion timestamp — no snapshots to fake or forget, no chart anyone updates by hand.
- Whiteboard & mind-mapsSticky notes, frames and mind maps with the AI as a genuine brainstorming participant — it groups related notes and summarizes a cluster into an outline.
Analytics & intelligence
Ask questions in plain language, build dashboards, mine your own processes — straight off the audit log, with no ETL and no second copy of the truth.
- Ask in plain language"Cycle time by event" — the AI computes it from live data, auto-flags statistical outliers, and charts it.
- Custom dashboards Patent pendingA tile builder with ~18 visual shapes, alerts, and entitlement-gated sources — a tile that doesn't fit its chosen visual still renders with an honest hint, never silently hidden.
- Track anythingSave a personal card that counts, lists or trends any governed collection you can see — a card can never leak more than its owner could already see.
- Process mining Patent pendingMined natively from the sealed record — discovery, path variants, bottlenecks and a real conformance check against the modeled process, ending in quantified, numbers-backed repair suggestions.
- Internal-vs-external clock Patent pendingThe system knows whether a delay was yours or theirs, and pauses the SLA clock fairly for the portion you were never in control of.
- Procedure-version impact review Patent pendingEdit a procedure and every in-flight case still running the old version is automatically flagged for review, ranked by risk — a change never silently orphans running work.
- Cross-procedure intelligenceFinds steps duplicated across different procedures worth turning into one shared component, and flags high-risk procedures with no approval step on their path at all.
- Operational forecastingProjects which open cases won't make their SLA at the current pace, a month-end AI-spend run rate, and which teams will accrue backlog without rebalancing.
- Live-data decks & presentation studioA slide re-computes from the record at present time — a chart in a deck is never a stale screenshot someone forgot to refresh.
- Provenance-stamped exports Patent pendingA chart exported to a slide carries its grounding receipt — screenshots stay verifiable.
The Governed AI
An AI that works inside the same permission rules as every human, writes every move into the same sealed record — and can prove it afterward. This room is why the platform exists.
- Ground Brain Patent pendingGoverned memory: every fact carries who may see it and the terms it entered under, with entitlement-scoped recall and cryptographic erasure that keeps the surrounding record provably intact.
- Answers with receipts Patent pendingEvery answer cites exactly which records grounded it — entitlement-bounded, always, and independently re-verifiable later.
- Proof-of-decision Patent pendingEach decision seals how it was made: model tier, guardrails, confidence, and grounding.
- Knowledge certificates Patent pendingExport any answer as one self-contained file that re-proves itself in any browser, offline, no internet and no Steaded account — it recomputes the cryptography itself, from scratch.
- Self-correcting memory Patent pendingCorrect a fact and every past decision that relied on it is found, flagged, and re-opened for review.
- Decisions graduate to $0 Patent pendingA repeated human decision that backtests at ≥85% agreement over ≥6 real cases graduates to a free, instant rule — and auto re-escalates to human review the moment the underlying process shape drifts.
- Agents as principals Patent pendingAI agents hold real, bounded identities — resolved through the exact same permission engine a human employee uses, auditable like any employee.
- Refusal is proof Patent pendingWhen an agent tries something outside its role, it's blocked and that refusal becomes a permanent, tamper-evident record — proof the guardrail worked, not a silently swallowed error.
- Digital Twin Patent pendingNo change to a process or an AI decision ships until it's been replayed against your own real history and proven, offline, that it actually helps — the deploy gate is unbypassable.
- Knowledge Gap ledger Patent pendingEvery time the AI answers with zero or one grounding fact, it seals a timestamped record proving it didn't know — the inverse of a hallucination log, proof of principled abstention.
- Personal AI Understudy Patent pendingEvery active employee gets a governed AI shadow whose access stays in lockstep with their own; while they're out, it drafts on their behalf — never able to see more than they can.
- The Custody Arc Patent pendingWhen someone leaves, their knowledge and open questions transfer as one sealed, two-party custody record — issued by the org, cryptographically accepted by whoever inherits it.
- Procedure-to-prompt compiler Patent pendingModel a process once with its roles, SLAs and decision tables — it compiles into the exact system prompt an AI operator runs, guardrails included, automatically kept in lockstep.
- Ground Conductor Patent pendingAn AI can propose a whole new feature, but only as governed data, never executable code — gated by a 3-tier security sweep and a named human's e-signature before it ever ships.
- AI economics & cheapest-first routingBefore paying for an expensive model, checks whether this was already answered ($0), whether the free on-device tier can handle it, and only escalates as a last resort — with a real, audited spend dashboard, not an estimate.
- Model distillation flywheelReal, labeled history — paid answers, human-confirmed decisions, graduated cases — periodically retrains a free on-device tier, so more work routes for $0 over time.
- AI corrections & guardrail miningFlag a wrong AI answer once; flag the same mistake pattern twice and Steaded proposes a guardrail — promote it, and every future answer is checked against it before it ships.
- Training modeStaff practice judgment calls against graded synthetic scenarios, walled off from live data so practice can never contaminate a real decision or a real number.
- Voice dictationLive in-browser meeting transcription, saved straight to Knowledge as a governed note.
- Ask the catalog & the organizationPlain-language questions answered with generated, always-shown SQL over your real data catalog, or with cited, deep-linked sources from the institutional record — never a black box.
Knowledge
What your team knows — meeting notes, decisions, how-tos — authored and audited like everything else, with freshness you can see.
- Notes & decisionsTyped entries (meeting notes, decisions, how-tos, references) with authorship on the record.
- Verification stamps Patent pendingKnowledge health at a glance: verified, due for review, unverified — no silent rot.
- ExtractAI proposes action items and decisions straight out of a pasted note — nothing becomes tracked work until a human approves it.
- AI contextHand curated knowledge to the AI — within the permission boundary.
- Governed markdown vaultExport your whole knowledge base as one portable markdown file, or import one back in — every import audited like any other write.
Clients & documents
Accounts, the documents that bind them, and signatures with a documented, tamper-evident chain of custody.
- AccountsClients and parties as governed records with a full interaction history, a relationship graph, and duplicate detection that merges without losing lineage.
- Sales pipelineA full deal-stage kanban — lead through won/lost — with per-stage probability, weighted forecasting, and lost-reason capture, not a token CRM add-on.
- Documents & templates Patent pendingGenerate documents from live, entitlement-scoped record data with conditional clauses and a rules engine — no copy-paste drift.
- e-Sign Patent pendingSigning ceremonies sealed into the audit chain — who signed what, provably, with both single-signer and multi-party routing, sequential or any-order.
- Client portal Patent pendingOutside parties see exactly what they're entitled to and nothing else — launch requests, track status, upload documents, and save a draft to finish later.
- Data rights & self-serviceAny customer or employee can export everything held on them; an admin can fully erase it with a verifiable, offline-checkable Proof of Erasure.
- Account activity & tasksLog a call, a meeting or a note and spin up a follow-up task in the same click — one activity timeline per account instead of six disconnected systems.
- External participant accessGive an auditor, contractor or partner a scoped role with an expiring window — when it lapses they stop receiving work, but what they did stays on the record.
Control, data, organization, settings.
The rooms most stacks bolt on last are the ones this platform is built from.
STEADED | CONTROL
Compliance as live, enforced controls; the audit chain and its integrity checks; two-key approval for irreversible actions.
- Compliance programAdopt SOC 2 / ISO 27001 / GDPR starter packs, test each control, and auto-raise a tracked finding when one fails — an auditor-ready report, always current.
- Regulation that runs Patent pendingChange one regulation and every procedure it touches gets routed a to-do naming its exact gap — and the one task that would close it — the same day, automatically.
- Living compliance coverage proof Patent pendingEach procedure carries a coverage proof citing the exact task that satisfies each rule, sealed with a hash — not a checklist someone filled in once.
- Assurance & Integrity Bond Patent pendingOne downloadable certificate an outsider can check offline, proving compliance, dual-approval and the audit chain are intact right now.
- Tamper-evident audit chainEvery action hash-links to the one before it; the fingerprint of the whole history can be anchored to an outside record so even Steaded can't secretly rewrite the past.
- Two-key approval gate Patent pendingAny irreversible action — a payment, a filing, a deletion — waits for a simulated "can we undo this" check and a second, independent co-signer.
- Org Time Machine Patent pendingChange one fact on a real past case and replay the actual decision logic to see exactly what would have flipped.
- Self-proving procedures Patent pendingDetects process drift, drafts the fix, and proves — against your own real history — that it actually helps, before anyone approves it.
- Counterfactual Dispute Packet Patent pendingWhen someone disputes a decision, hand them one packet that already proves whether their alternative facts would have changed anything.
- Agent Flight RecorderEvery AI agent's actions roll up into a risk score an insurer can price from, reproducible against the exact audit-chain hashes.
- Erasure & epistemic erasure certificates Patent pendingDelete a fact and get a certificate proving every AI decision, cache and model that touched it has been closed off too — not just the database row.
- Proof Exchange Patent pendingTrust another org's KYC check without ever holding their customer's data — verify the proof, not the file, and revoke it the moment you need to.
- External auditor portal Patent pendingGive your auditor a link, not a project plan — they query their own scope and verify our certificates without ever asking us to prove it.
- Per-viewer redaction boundary Patent pendingScreen-share a record with a client and they only ever see what their own account is entitled to — the restricted values never leave your device.
- Public status pageA friendly, redacted "where's my request" page, reachable with no login and zero internal exposure.
- Extension contracts & domain registryEvery extensible part of the platform — an AI capability, a procedure, a role, a data source — carries an explicit owner, version and reversibility contract, checkable against live data, not a promise.
- Change impact detectorA governed change is scanned against every real in-flight case before you trust it, ranked by risk, not left to whoever happens to notice.
STEADED | DATA
Sources and connections through one audited ingress gate with quarantine; lineage and provenance for every record.
- Data sources & connectionsPipe a warehouse table or database query into a record type; a real live handshake for database connections, honestly labeled sandbox for the rest.
- Ingress gate Patent pendingEvery incoming datum passes one mandatory chokepoint — classified, deduplicated, quality-checked, lineage-stamped — and quarantined, not silently admitted, if it fails.
- Quarantine & AI remediationFailed records never enter the record; the AI turns exactly what failed into fix-it steps and routes them to the source owner.
- Lineage & provenanceSee both ends of a record's life: where it entered, and every purpose-bound read that ever consumed it downstream.
- Data egress controlsEvery outward read is bound to a declared purpose, and each field is redacted, tokenized, generalized or cleared per a real purpose×field policy — never one blanket mask.
- Data products marketplacePublish a saved query as a discoverable, quality-scored data product; consumers request access, which is routed and audited, not just granted.
- Data workspace & federated queryOne catalog spans every internal collection and every connected source; run real SQL across all of it without moving data anywhere.
- AI-led source onboardingPoint the AI at a sample of a new source; it infers the schema, profiles quality, and proposes a field mapping for a human to approve — nothing provisions itself.
- Batch writesUpdate thousands of records as one governed unit, with per-record idempotency and one-click reversal of the whole batch if something's wrong.
- Data exchangeOne consistent CSV export/import path across every domain, hardened against formula-injection before it ever reaches a spreadsheet.
- Domain registryA live registry of every governed data store — owner, write policy, record count — foundational domains locked, configurable ones are what you extend.
- Data-residency-aware AI routingWhen a business unit requires in-region processing, an AI call can only resolve to an approved in-region model — never silently downgraded.
STEADED | ORGANIZATION
Org chart, roles and two-axis access; access reviews; reorg studio to simulate a restructure before you live it.
- Two-axis access modelA person needs both the right to act and the right to see a record — checked independently, default-deny on both axes.
- Plain-language access rulesBuild a visibility rule in plain English ("see events where they're a stakeholder") and preview exactly how many real records it would expose before you save it.
- Org chart, teams & positionsSeats carry responsibilities, distinct from who currently holds them; a seat can be vacant and still show who's accountable.
- Key-person / bus-factor risk radar Patent pendingSee every single point of failure in your company before it becomes one — and know exactly who to cross-train next.
- Reorg Studio Patent pendingReorg Studio doesn't just move boxes on a chart — it tells you, person by person, exactly who gains or loses access before you click Apply.
- Scenario / what-if impact planner Patent pendingModel the layoff, the move, the leave of absence — and see which single points of failure it creates before you commit to it.
- Org timelinePick any past moment and see the org exactly as it stood — no hand-maintained snapshots.
- Delegation of bounded authorityHand off a scoped, dollar-capped, time-bound slice of your authority — it is structurally impossible to approve past the ceiling.
- Separation of dutiesName two roles no one may hold at once — payment-creator and payment-approver, say — assignment is blocked, and existing conflicts are surfaced.
- Access reviews & recertificationPeriodically confirm or revoke every person's roles in one campaign, sealed as an immutable attestation.
- Identity & SSORegister an OIDC/SAML provider, enforce it per email domain, and turn on SCIM auto-provisioning — the secret is stored by reference only, never the value.
- Two-factor authenticationAny user can protect their own sign-in with an authenticator app.
- Load-aware org healthReads which teams are overloaded vs. carrying slack, computed live from real open work — never hand-maintained.
- Worker lifecycleSuspend, offboard or reactivate a worker in one governed action — access is denied everywhere immediately, with a reason on the record.
STEADED | SETTINGS
Packs, terminology, navigation — the platform bends to your language and your structure, governed like everything else.
- Ground Studio Patent pendingCompose a new governed view of your data with no code; every authored view still only ever shows a viewer what they're already allowed to see.
- Configurable record typesDesign a record type's fields and page layout once; every record of that type renders it exactly, from one canonical field dictionary app-wide.
- Starter packs & marketplaceInstall a versioned bundle of procedures, regulations, connections and roles as one governed, audited action — uninstall cleanly removes exactly what was installed.
- AI-led data framework designFeed the AI a handful of candidate sources; it finds the same entity under different names, flags the most authoritative copy, and proposes a consolidated domain design for review.
- Fail-closed storage kernel Patent pendingAdd a new table and forget to scope it — nothing leaks. Unclassified data is invisible by construction, not by discipline.
- Nav & terminology editorReorder, relabel and permission-gate any surface — every edit is itself an audited config change.
- Reversible sample-data loaderLoad a full, coherent demo dataset in one click, tagged and fully removable later — it never touches real records or the audit chain.
- Webhooks & Platform APIRegister and verify outbound webhooks and API tokens server-side, with real delivery logs — the secret never rides in the workspace snapshot.
Pick any room. We’ll show it live.
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